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1) Submit the attached form through the indico interface
2) Submit with the department secretariat the appropriate travel form (https://www.dsfta.unisi.it/it/dipartimento/modulistica-interna) [either with or without reimbursment from the university, depending on what agreed]
3) You must fill the mission survey web form summarising your trip at the end of each trip.
These are the formalities you must fulfill before travelling abroad for any travel initiated after July 10th 2025.
PRIOR TO YOUR TRIP
1) Prior to making travel arrangements, you need the authorisation of the PhD office (see Richiesta autorizzazione soggiorno fuori sede (estero e Italia) / Request for authorization of period in external structure at https://www.unisi.it/didattica/corsi-post-laurea/dottorati-di-ricerca/modulistica-e-certificati).
2) This needs to be sent to the "ufficio dottorato" (ufficiodottorato@unisi.it) and included with the mission request form above.
The mission request form shall serve also as authorisation request with the PhD school committee/coordinator.
3) You must fill the start of travel form ahead of any travel abroad with the actual travel start date. (see links below to forms at https://www.unisi.it/didattica/corsi-post-laurea/dottorati-di-ricerca/modulistica-e-certificati). This can happen only when you have finalised your departure plans.
AFTER CONCLUDING YOUR TRIP:
4) You must fill the end of travel form at the conclusion of any travel abroad, submitting with the actual final end of travel date. (see links below to forms at https://www.unisi.it/didattica/corsi-post-laurea/dottorati-di-ricerca/modulistica-e-certificati).
5) You must fill the mission survey web form summarising your trip at the end of each trip.
Submit the online form and send a confirmation email to alessandro.cerri-AT-unisi.it and antonietta.monaco-AT-unisi.it (follow the links below)
To be submitted by July 15th. You should report any travel undertaking since the beginning of your PhD that has not been submitted through the google form in the past.
Submit the online form and send a confirmation email to alessandro.cerri-AT-unisi.it and antonietta.monaco-AT-unisi.it (follow the links below) at least one month before the end of your contract (end of September)
Update the information on your trips abroad to date and make sure you add entries in case you take further trips until the exam date
Final exam admission form to be submitted at least 2 months before target final exam date and before the conclusion of your 3rd year's "attivita formativa".